Privacy Policy

This Privacy Statement (“Privacy Policy”) describes how We collect, hold, use, disclose and transfer personal information that You provide, is provided on Your behalf or is collected by Amicorp Group companies (depending on the context, referred to as “We”, “Our”, “Us”, etc.) on the website https://www.amicorp.com/ (“Website”) or otherwise by Amicorp Group companies.

This Privacy Statement may be amended or updated at Our discretion from time to time to reflect changes in Our practices with respect to the Processing of Personal Data, or any changes in applicable law.

WHO CONTROLS YOUR PERSONAL DATA?

Website is operated by Amicorp Limited, Room 2110, 21/F, Wing On Center, 111 Connaught Road Central, Hong Kong administers and operates this website (http://www.amicorp.com) (“Amicorp” or “Data controller”). Amicorp is the data controller with respect to Your personal data processed on Website (“Personal Data“).

You can contact Our Data Protection Officer:

via email Privacy@amicorp.com or

in person at the following address:
C/O Amicorp Deutschland GmbH
Corneliusstraße 18
60325 Frankfurt am Main
Germany

We undertake to ensure the privacy of the visitors to the Website, the legal entities they represent (clients and partners) and their authorized representatives (referred to in this Privacy Policy as the “You”, “Your”) and the protection of Personal Data provided on the Website.

We process Personal Data in accordance with the legal acts of the European Union, other applicable jurisdiction and this Privacy Policy. The terms used in the Privacy Policy shall be understood as defined in the General Data Protection Regulation No. 2016/679.

The Website and we apply technical and organizational measures to protect the collected Personal Data from unauthorized processing (loss, alteration, disclosure).

WHOM IS THIS PRIVACY POLICY APPLIED TO?

The Privacy Policy applies to the processing of all Your Personal Data when You use the Website, including when You, as a natural person, user or entrepreneur, or as a representative of a business entity, provide Personal Data on the Website.

The Privacy Policy is legally binding on You from the moment You log in to the Website, regardless of which device (computer, tablet, TV, etc.) You use.

By using the Website and providing Personal Data, You acknowledge that You have read and agree to abide by the Privacy Policy.

If You do not agree to the terms of the Privacy Policy, please do not visit (log out of) the Website or use its content and / or services.

If You are under the age of 18, please ensure that You have the permission of a parent / legal representative before providing us with Personal Data. Upon Our request, You will need to prove that such consent has been given. It is forbidden for persons under 14 years of age to provide Personal Data on the Website.

WHAT INFORMATION DO WE COLLECT ABOUT YOU?

  1. When using Website or applications available on it, We process information which You have actively and voluntarily provided Us by Yourself or which has been collected by Us in connection with Your use of Our Website.
    We collect Personal Data when filling out enquiry forms on this Website, when downloading publications or other documents from our Websites or when otherwise corresponding with Amicorp on this Website or via its applications. The following categories of Personal Data We process:

    • Contact details: address; telephone number; email address; and social media profile details;
    • Further personal detail that You provide by filling in forms on our Website and applications on it (e.g., Amipay secure payment platform, etc.);
    • Electronic Identifying Data: IP addresses; cookies; activity logs; online identifiers; unique device identifiers; and geolocation data;
    • Information submitted as part of a request, survey or comment or work application;
    • Date and time of the request;
    • Content of request (pages visited).

    Purposes for which We process Your Personal Data:

    • providing the services and functions as offered on the Website as well as the applications available on it;
    • maintaining and updating Your contact information where appropriate
    • marketing and promotional activities;
    • providing You with information or assistance that You request from Us, business communication with You;
    • notifying You or Our clients about changes to Our services;
    • monitoring and improving the quality of Our services;
    • complying with Our legal and regulatory requirements;
    • publicly presenting Our directors, management teams, professionals and services;
    • hiring and recruitment efforts.

    Personal Data is collected and processed by Us based on the following legal bases:

    • Compliance with our legal obligations (Article 6 sec. 1 (c) GDPR);
    • Your explicit consent (Article 6 sec. 1 (a) GDPR). Personal Data will be processed based on Your consent when You sign up to receiving our marketing communications through Our Website or otherwise expressly consent to the use of Your Personal Data. This consent can be withdrawn at any time by sending an email to Privacy@amicorp.com;
    • Legitimate interests pursued by Us (Article 6 sec. 1 (f) GDPR). Our legitimate interests to efficient administer or manage Our Website and applications, the ensurance of the security of Our services and Website, the prevention of fraud, hacking and spamming as well as the administration of the Website to provide a better user experience.
  1. Processing of Personal Data related to Your business relationship with Us
    In the context of the business relationship with Us We may process the following categories of Personal Data of clients, the ultimate beneficial owners of clients, suppliers, vendors and business partners:The following categories of Personal Data are processed:

    • Personal details:

    given name(s); preferred name(s); nickname(s), gender; date of birth; age; marital status; Social Security number; passport number(s); other government issued number(s) (tax identification number(s), Green Card number(s); driving licence number(s)); nationality; images of passports, driving licences, and signatures; authentication data (passwords, mother’s maiden name, challenge/response questions and answers, PINs, facial and voice recognition data); photographs; visual images; and personal appearance and behaviour.

    • Contact details:

    address; telephone number; email address; and social media profile details.

    • Employment details:

    industry; role; business activities; names of current and former employers; work address; work telephone number; work email address; and work-related social media profile details.

    • Education history:

    details of your education and qualifications.

    • Financial details:

    billing address; bank account numbers; credit card numbers; cardholder or accountholder name and details; instruction records; transaction details; and counterparty details.

    • Electronic Identifying Data:

    IP addresses; cookies; activity logs; online identifiers; unique device identifiers; and geolocation data.

    • Personal data within Amicorp client portal:
    • Personal details:

    given name(s); preferred name(s); nickname(s), gender; date of birth; age; marital status; Social Security number; passport number(s); other government issued number(s) (tax identification number(s), Green Card number(s); nationality; images of passports, driving licences, and signatures; authentication data (passwords, mother’s maiden name, challenge/response questions and answers, PINs, facial and voice recognition data); photographs; visual images; and personal appearance and behaviour.

    • Contact details:

    address; telephone number; email address; and social media profile details.

    • Financial details:

    billing address; bank account numbers; credit card numbers; cardholder or accountholder name and details; instruction records; transaction details; and counterparty details.

    • Electronic Identifying Data:

    IP addresses; cookies; activity logs; online identifiers; unique device identifiers; and geolocation data.

    Purposes for which We process Your Personal Data, legal basis of the processing:

    • to provide the services as agreed with the client;
    • planning, performing and managing the contractual relationship with clients suppliers and business partners such as setting up clients or suppliers in our system, billing, processing payments, maintaining and updating your contact information;
    • Marketing and promotional activities;
    • providing you with information or assistance that you request from us;
    • notifying you or our Clients about changes to our services;
    • monitoring and improving the quality of our services;
    • complying with our legal and regulatory requirements;
    • Solving disputes, enforcing our contractual agreements, exercising and defending legal claims;
    • Operation of Amicorp client portal.

    This Personal Data is collected and used by Amicorp Group for the following purposes and on the following lawful bases:

    • Exercising Our rights and performing Our obligations under any contract We agree with You (Article 6 sec. 1 (b) GDPR);
    • Compliance with Our legal obligations (Article 6 sec. 1 (c) GDPR);
    • Your explicit consent (Article 6 sec. 1 (a) GDPR). Personal Data will be processed based on Your consent when You sign up to receiving our marketing communications through Our Website or otherwise expressly consent to the use of Your Personal Data. This consent can be withdrawn at any time by sending an email to Privacy@amicorp.com;
    • Legitimate interests pursued by Us (Article 6 sec. 1 (f) GDPR). Our legitimate interests pursued by Us being the efficient administration or management of Our Website and applications, the ensurance of the security of Our services and Website, the prevention of fraud, hacking and spamming as well as the administration of the Website to provide a better user experience.
  1. Transfer and Disclosure of Personal Data to third parties
    For any Personal Data processing objective mentioned in this section We may disclose your Personal Data to other affiliated companies for legitimate business purposes (including providing services to you), in accordance with applicable law. In addition, we may disclose your Personal Data to:

    • anti-fraud services;
    • Governmental, legal, regulatory, or similar authorities, central and/or local government agencies, upon request or where required, including for the purposes of reporting any actual or suspected breach of applicable law or regulation;
    • accountants, auditors, financial advisors, lawyers and other outside professional advisors to Amicorp, subject to binding contractual obligations of confidentiality;
    • debt-collection agencies and tracing agencies;
    • accreditation bodies;
    • third party processors (such as payment services providers; shipping companies; etc.), located anywhere in the world,
    • any relevant party, claimant, complainant, enquirer, law enforcement agency or court, to the extent necessary for the establishment, exercise or defence of legal rights in accordance with applicable law;
    • any relevant party for the purposes of prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, including safeguarding against and the prevention of threats to public security in accordance with applicable law;
    • any relevant third party acquirer(s), in the event that we sell or transfer all or any relevant portion of our business or assets (including in the event of a reorganization, dissolution or liquidation);
    • voluntary and charitable organizations.

WHERE DO WE GET YOUR PERSONAL DATA FROM?

We obtain Your Personal Data directly from You, generate it while You use our Website and / or We may obtain it from such third parties as the competent state or law enforcement authorities, which oblige us to take certain actions with respect to You or Your Personal Data.

TO WHOM WE DISCLOSE YOUR PERSONAL INFORMATION?

We undertake not to transfer Your Personal Data to any third parties, except in the following cases:

When engaging Personal Data processors, We govern activities and obligations of the data processor with the agreement, unless where it is not possible to conclude a separate data processing agreement with the specific service provider – in accordance with its publicly available rules (e.g. privacy policies available on the website of a particular service provider). The same rules apply to the processing of data where the processor uses a subsidiary processor.

Personal Data are transferred to other persons in accordance with the procedures laid down in the General Data Protection Regulation, other applicable legislation and to the extent specified in the Privacy Policy. Personal Data is transmitted only to the minimal extent necessary for particular purpose.

Because of the international nature of Our business, We may need to transfer Your Personal Data within Amicorp Group, and to third parties in connection with the purposes set out in this Policy. For this reason, We may transfer Your Personal Data to other countries that may have different laws and Personal Data protection compliance requirements, including Personal Data protection laws of a lower standard to those that apply in the country in which You are located. Where We transfer Your Personal Data to other countries outside EU We do so on the basis of existing agreements with this party as well as:

If You want to receive more information about the safeguards applied to international transfers of Personal Data, please use the contact details provided below.

WHAT DO WE DO TO PROTECT YOUR PERSONAL DATA?

Personal Data is protected against loss, unauthorized use and alteration. We have put in place physical and technical safeguards to protect all information We collect and process in accordance with this Privacy Policy.

HOW LONG DO WE PROCESS YOUR PERSONAL DATA?

Amicorp will delete Personal Data if the retention of the Personal Data is no longer necessary for the purposes it was collected or otherwise processed or to comply with legal obligations such as retention obligations.

You may inquire for the retention period that We apply for specific Personal Data processing activity by contacting Us (see section “Contact Us”).

At the end of the specified period, the Personal Data will be securely deleted so that they cannot be reproduced.

YOUR RIGHTS

Subject to applicable law, You have specific rights in relation to the processing of your Personal Data, including:

To exercise one or more of these rights, or to ask a question about these rights or any other provision of this Privacy Policy, or about Our processing of Your Personal Data, please use the contact details of Our data privacy officer.

In order to exercise Your rights as a data subject, You must provide clear and precise request. You can either 1) sign it as usual and submit it to our office in person, or 2) with e signature and e-mail it to Our data privacy officer. Only applications submitted in this way are considered, evaluated and implemented. This is how We verify Your identity and We can prevent unauthorized processing of Your Personal Data. We start counting the term provided by legal acts for the implementation of the data subject’s rights from the submission of the request in one of the above-mentioned ways. Upon receipt of such a request, We will provide a response no later than one month from the date of the request. If necessary, this period may be extended by a further two months, depending on the complexity and number of applications. In that case, We will notify You of such an extension within one month of receiving the request, together with the reasons for the delay.

THIRD PARTY WEBSITES, SERVICES AND PRODUCTS ON OUR WEBSITE

Our Website may contain third-party billboards, links to their sites and services over which We have no control of. We are not responsible for the security or privacy of information collected by third parties. In this case, if You are directed to a third-party website by clicking on a link or panel, We recommend that You read the rules and privacy policies applicable to such website before using it.

DATA SECURITY

We have implemented appropriate technical and organizational security measures designed to protect Your Personal Data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access, and other unlawful or unauthorised forms of processing, in accordance with applicable law.

SOCIAL NETWORK ACCOUNTS

The Website may contain links to Our social networking accounts. We may offer You to publish graphic, visual and / or other information about You on Our social networking accounts. We process this information in accordance with our legitimate interest to raise awareness about our goods and services. The Privacy policy does not apply to the particular processing of Personal Data in our social network accounts for which We have obtained Your consent (consent terms govern for these situations).

The Personal Data You post on our social network account is public and accessible to anyone with an internet connection until We fulfil Your request to remove Your personal data from Our social network account.

When You post Your Personal Data on Our social network account, the social network website manager (e.g., Twitter International Company, LinkedIn Ireland Unlimited Company, Meta Platforms Ireland Limited, Google Ireland Limited, etc.) and third parties which they have chosen may have access to Your posts.

For more detailed information about the processing of Your Personal Data published on a particular our social network account, please refer to the privacy policy of the relevant social network website.

CONTACT US

In case of any questions or complaints or any questions about the information contained in this Privacy Policy, please send an e-mail to: Privacy@amicorp.com